Scan to Folder is helpful for when you need to scan to a folder on a local computer or server. As scan to folder stays within your local network, it is not affected by the speed of your internet. Folder scanning is also quicker than scan to email. Scan to folder goes directly to a shared folder on a local computer or server. Scan to folder is also more flexible from a file size limitation, many email servers will only handle emails with a 20mb size or less (approximately 20 full colour pages).
The folder that you choose on the local computer could also include a shared folder within a cloud based folder structure such as DropBox or One Drive.
Basic Procedure When Using Scan to Folder
This section describes the basic procedure involved in using Scan to Folder.
1. Make sure that no previous settings remain.
If a previous setting remains, press the yellow [Clear Modes] key (model dependent it may be a yellow outlined button with // in the middle, located directly above the ‘1’ key on the numbered keypad.
2. If the network delivery scanner screen or E-mail screen appears, switch to the Scan to Folder screen.
Press the ‘Folder’ tab shown below next to the yellow ‘E-mail’ tab.
3. Choose [Manual Entry] and enter the ‘Path’, ‘Username’ and ‘Password’ then Press [OK]
The ‘Path’ is the route to your shared folder on your computer to which you want to scan. This may look something like \\ComputerName\SharedFolderName
the ‘Username’ is the username for the computer that has the shared folder. This is normally the name the appears when you first turn on your computer and it asks for a ‘password’ to log you in.
4. If required you can choose [Prog Dest] at this point to programme the entered details as a destination, you will also be asked to double check the details and enter a name for the shortcut icon.
5. Place originals.
6. Press the [Start] key.